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Submission

by Webmaster last modified 2010-03-16 19:03
   

Online Submissions

The Conference will feature contributed oral and poster papers and talks invited at the discretion of the Program Committee. This topical meeting will contain high-quality submissions that undergo a peer-review conducted by the Program Committee.

Papers should be submitted to only one topic. The programme committee will transfer papers from one topic to the other where appropriate unless written instructions to the contrary are given by the author at the time of submission.

The online submission will be accepted beginning Sunday 1 August 2010.

The deadline for submission of the papers is Friday 1st October 2010.

Absolute no papers will be accepted after this deadline.

Authors will be notified whether their papers have been accepted by Tuesday 2 November 2010.

Registration is open to all members of the scientific and technical community. Authors must obtain appropriate approval to have their paper reviewed by and presented to an international audience.

Two types of contribution can be chosen:
-> Oral or Poster
-> Poster only

The first option will automatically be entered unless you change it.

Choosing the first option (Oral or Poster) will mean that your submission is automatically submitted as an oral contribution to the refereeing process. However, the programme committee can decide to affect it as a poster.

Choosing the second option (Poster only) will mean that your submission is only eligible for a poster presentation.

The option “Invited Talk” is only authorized for the pre-invited presenters. Do not choose this option unless you were explicitly formerly pre-invited to present an invited talk at the Conference.

Papers must be submitted electronically in PDF format via the on-line system.

Authors are requested to:
1) Electronically submit their paper (a 35-word abstract and a one page summary in pdf format) at the link which will be opened soon.

2) Email a copy of the copyright form (.pdf or .doc) to the EPS office at conferences@eps.org


Required documents:

1. A short 35-word abstract.
This abstract should be a brief summary of the paper topic. If the paper is accepted, this 35-word abstract will be included in the Conference Program.

2. A one page summary in pdf format (download template)
The one-page paper is a summary of the author's work.

Please follow the following layout recommendations:

• Paper size: A4 (210 mm x 297 mm).
• Margins: left and right = 20mm, top = 37mm, bottom = 19mm.
• Format: Acrobat PDF file.
• Title: use 14pt Times bold letters centred on the page, elements and acronyms should be capitalized.
• List all author’s names, organisation/affiliation & mailing address, phone, fax, and email address under the title in 10pt Times italic, grouped by affiliation.
• Introductory text: Begin your summary with your short abstract.
• Text fonts: use only 10pt Times (roman, bold or italic) symbols.
• Include equations, drawings, figures, tables, photographs and references within the one page limit.
• Tables should be centred and numbered consecutively. Table titles should be centred above the table.
• Avoid asterisks, acknowledgements, job descriptions or footnotes.
• Cite references at the end of the summary.
• Do not add any page number.

Directives for the electronic submission:
The submission procedure takes four steps. Besides filling the online form you need to upload a one page abstract in PDF format. Your contribution is properly submitted after performing all the steps only. You will get a proper success message online and by email.

The online submission system properly handles numerous special characters. Details are available at the information page on special characters. Optionally you can also create mathematical symbols and formulas via LaTeX. Unfortunately some characters will get a special meaning once LaTeX is activated and the characters need to be replaced by proper code. In case of problems with the online submission system technical support is available at contact@wobsta.de

Please take care of the following hints:
Do not use CAPITAL WORDS for example in author names or the title (except for common acronyms).
Examples:
Do not write ULTRAFAST PROCESSES IN PHOTOSYNTHESIS but Ultrafast Processes in Photosynthesis
Do not write PETER SMITH but Peter Smith
Do not write EUROPEAN PHYSICAL SOCIETY, Mulhouse, FRANCE but European Physical Society, Mulhouse, France
However write C.N.R.S.

Be sure to not exchange the first name (ex. Francesca) and the surname (ex. Mariani). Otherwise you will be listed by your first name in the author index.

• Prefer to use full first names. Middle initials can be added after the first name. Do not state academic titles.

Submit all the authors’ information and add as many authors as required.
The system will not allow the conference organiser to make any change and the person registering the submission is entirely responsible for entering the full and correct list of all the authors.

Do not misuse the LaTeX functionality to alter the font. However it's acceptable to use single italic words or the usual bold notation for volume numbers in citations. Do not create empty vertical space. Do not use "\\" to create line breaks.

You need to upload a one page summary in PDF format.
This version of the abstract will be burnt on a CD to be included in the conference digest.

Alternative 1: Restore an already filled form

It is possible to fill out a contribution form and to create a format test but instead of submitting the contribution right away you can download your data in form of a LaTeX file. Using this file you can then later on restore the filled form.

Alternative 2: Modify an already submitted abstract

In the exceptional case an already submitted contribution needs to be modified, please fill in the key for modification you received during the contribution submission. Modifications to an already submitted contribution are only possible 1 hour after the submission (this is in order to avoid server overloading).

In the final step you will receive a submission confirmation on screen and by email. Be sure to get this confirmation to ensure the proper registration of your contribution in the conference database. The confirmation email which will be sent will contain the format test as pdf for your records and a key for corrections. Corrections are authorized until Friday 1 October 2010. After that deadline the review process will begin and no change can any longer be brought.

These recommendations are intended to avoid technical problems in the transferral of your paper to the conference digest. Failure to follow these recommendations may result in papers being returned to authors. Please note that the EPS will not manipulate or edit papers.
The summary will be reduced and published in the Technical Digest. Since contributed papers are selected on the basis of the summary, it should convey the original results in a succinct manner rather than describe the research topic.

Any of the following conditions may result in rejection of a paper:
- failure to submit the paper by the deadline date
- failure to complete the required fields on the web based submission form
- failure to follow the compulsory layout recommendations (a short abstract, a two page summary in pdf format)
- failure to send the copyright form.

The date and time for presentation will be determined after the programme committee has reviewed the papers.

The notification will be sent to the email address as given during the electronic submission.

 

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